Jersey, Executive Assistant, Corporate Services

November 25, 2016

Our Mission is to deliver value by creating new and higher standards of excellence. We may not be the biggest player in the market, but we will become the most respected. We will do this by building on our success and then raising the industry bar in excellence of technical skills, of customer service and of overall understanding and responsiveness.

Elian Corporate Services provides onshore and offshore director, corporate administration, secretarial, bookkeeping and accounting services to diverse corporate and institutionally owned multi-jurisdictional structures consisting of companies, limited partnerships, unit trusts and other vehicles.

We operate a global service line covering Jersey, Guernsey, Hong Kong, BVI, Cayman, Dublin, Luxembourg and London. This structure ensures consistent application of good governance and best practice in corporate administration services across multiple jurisdictions and time zones, and provides the ability to deliver innovative solutions to clients with an international profile.

 

Job title

Executive Assistant

Jurisdiction

Jersey

Department

Corporate Services

Vacancy Type

Permanent

Technical Attributes

  • Maintain calendars, schedule, plan and organise logistics for meetings/events
  • Prepare/review/summarise/proof-read/distribute presentations, reports, documents and correspondence
  • Ensure that all work is conducted in accordance with internal procedures
  • Undertake audio and copy typing
  • Review operating practices and implement improvements where necessary

Client Care

  • Manage business development activities for Director such as organising trips which will include travel, contacting clients, creating itineraries, researching for confirmed meetings and booking client events as well as updating client relationship management system with contacts and details of meetings
  • Produce high level client proposals and mailers
  • Ensure the shared electronic filing system is accurately kept up to date
  • Act as the focal point between internal and external stakeholders and act as buffer, screening and prioritising requests and determining appropriate courses of action

People & Team

  • Co-ordinate and partake in project-based work
  • Communicate effectively with the Director and management to ensure all deadlines are achieved for the Elian Corporate Services service line
  • Take responsibility for ongoing monthly team administration requirements such as (but not limited to) holiday and sickness absence recording and updating structure charts
  • Any other reasonable tasks associated with the role, including working closely with and assisting other team members

Financials

  • Assist with the completion of timesheets on a daily basis
  • Reconcile expenses for the Director and management team
  • Monitoring business development reporting and budget management
  • Prepare/review financial reporting and correspondence

Skills & Expertise

  • A positive, open, collaborative, “can do” attitude. Self motivated and highly professional, with ability to take on responsibility and proactively find solutions to suit all parties
  • Ability to work proactively, anticipating needs, managing workload independently with little supervision and achieving goals and meeting timelines
  • An understanding of and enthusiasm for supporting professional business development activities
  • Experience in a similar role with exposure to high level/senior/executive projects
  • An awareness of working across different time zones
  • To maintain the highest standards of confidentiality and security in terms of client affairs and papers
  • Monitoring your own performance against personal and development targets
  • Strong academic background
  • Good grasp of Microsoft office product suite, internet and email systems
  • Excellent organisational and planning skills
  • Exceptional interpersonal, communication and networking skills
  • Information gathering and monitoring skills
  • Sound judgment and decision-making ability
  • Outstanding attention to detail and accuracy
  • Excellent client relationship building skills
  • Ability to work under pressure and to tight deadlines

Contact

global.recruitment@elian.com